The spring semester at the City University of New York (CUNY) brings a fresh approach to a perennial problem. CUNY’s new Transfer Initiative enables students currently transferring for Fall 2025 to move anywhere within the system without sacrificing credits towards their major. The key is an automated process that shows them how their existing credits transfer immediately upon acceptance. 

The new initiative helps students avoid losing credit, time, and money when moving from associate’s to bachelor’s degree programs within the 25-college system. It is a culmination of a number of strategies at CUNY aimed directly at benefiting students, the majority of whom are low-income and/or first-generation. The person driving much of this innovation is Alicia M. Alvero, CUNY’s Interim Executive Vice Chancellor and University Provost. A first-generation American trained in Organizational Behavior Management, Alvero has the heart and the head to make systemic change at the country’s largest urban university. 

From streamlining advising to harnessing generative AI, Alvero is helping the colleges strengthen how they support students, particularly with factors such as time-to-degree and career alignment, which affect their financial well-being. In this interview with LearningWell, she discusses her own trajectory in higher ed, how those experiences helped guide her work in CUNY’s central office, and how organizational change can benefit the people who need it the most.  

LW: You wear a number of hats at CUNY. Tell me a little bit about your trajectory there and, in your own words, what the job entails.

Alvero: So I started in CUNY at Queens College as a faculty member of Organizational Behavior Management in 2003. And during that time, I was doing a lot of consulting work for organizations on both leadership training and improving workflow and efficiencies within businesses. And as with all faculty, once you get tenured, you get administrative responsibilities. And so sure enough, I ended up with administrative responsibilities and started to realize that all of these skills I was teaching to outside organizations, I could apply in-house to the psychology department, which at the time was the largest department. 

We would have a lot of students who would get denied graduation because they took a wrong course. And I thought, that’s a crazy time to find that out, when you're applying for graduation. And so I started to think, how do we improve our advisement system within the department to eliminate that? That is, how do we get that information to students right away? How do we create work or course schedules that really meet the needs of our students? 

We’d get complaints from students saying, “I took this course, but it's only offered Tuesday/Thursday, and it conflicts with another course that I need to graduate.” So I started really looking at how we were doing the work and then meeting the needs of the students. How do I ensure the right faculty, especially the part-time faculty, get assigned to courses for which they’re experts? We'd create a schedule and then try to fill all the adjuncts, but sometimes at the day and time of the course that aligned with their expertise, they were unavailable. And I thought that was a silly reason to lose this wonderful person.

And so I started making some changes in the department. I guess it started getting recognized by the college and the president and the provost. And they started saying, “Can you do this for the entire college?” And that was really my introduction to what it could be like to be an administrator for college. Then I became the Associate Provost for Academic and Faculty Affairs. Then our provost was retiring, and so it was announced that I'd be the interim. But before stepping into the role, our now former Executive Vice Chancellor University Provost, Wendy Hensel, was coming from Georgia State, and she reached out to me and said, “I really need somebody on my team who understands CUNY faculty, understands the system, because I'm an outsider.” And that's how I came to the central office. I said I couldn't pass up an opportunity to do what I love at a much larger scale. So I became a Vice Chancellor of Academic and Faculty Affairs for two-and-a-half years, and now I’m the Interim University Provost and Executive Vice Chancellor. 

LW: If you could identify one main priority of your work, is that to better facilitate a supportive, or student-friendly, way for students to get from entrance to success throughout their degrees?

Alvero: Yes, but it’s also about taking a holistic approach. It’s not just about making the process student-friendly. It’s about ensuring that our technologies, platforms, and policies are truly designed to support student success. Are our systems integrated in a way that makes life easier for students? For example, when a student transfers, does their information seamlessly transfer with them, or are they required to fill out unnecessary paperwork, even within CUNY?

We examine every step of the student experience—from entry to graduation—including the technologies we use, the policies in place, and the human factors like academic advisement. Gaps in policy can hinder student success, and some existing policies may not be functioning as intended. Additionally, students often receive contradictory information when moving between institutions, and we need to eliminate that confusion.

Our goal is to streamline information—through technology, well-designed policies, and well-trained advisors—so that students can make informed academic decisions and receive the right support at the right time. We shouldn’t wait until a student drops out to intervene. Instead, we should leverage predictive analytics and artificial intelligence to identify and support struggling students early on. It’s about a comprehensive, proactive approach, rather than a single initiative.

LW: And why would you say this support is particularly important at CUNY, which primarily serves first-gen and low-income students?

Alvero: The majority of our students don’t have the benefit of an expert in their home to guide them through the college process. When someone in a family has gone to college, they often understand—at least to some degree—what it takes to be successful. Most of our students don’t have that resource. And while attending college doesn’t automatically make someone an expert, any level of insight or support from someone who has navigated the system can make a significant difference.

Without that guidance, many of our students are left to advocate for themselves. But how can they effectively do that if they don’t even know the steps? That’s why it’s so critical for us, as a system, to proactively remove obstacles and provide the support they need, rather than expecting them to figure it out on their own.

LW: Could you give me an example of what some of those specific measures or supports look like? 

Alvero: For example, when a student transfers from one school to another, they often have to make a decision about which school they should go to. And there's this misconception that, “Well, all 60 credits from my associate’s degree will transfer.” That is true. All 60 credits will transfer, but it's how they transfer that makes the difference. Even if you're transferring from accounting to accounting, credits that you thought would count towards the accounting degree could end up transferring as electives. That's not useful. And so I bring this up because as a student, if I apply and get accepted to two schools, I should be going where the majority of my major credits are going to apply towards that major. But students often have to make this decision completely in the dark. 

We just automated that entire process. So now, say a student applies to three schools and gets accepted to two of them. They log into their account and see how each school will accept every one of their credits. That's very powerful information. And the moment they're admitted, it's triggered, before they even commit to a school. Oftentimes, students used to accept admission and still not know this information because there was a delay in somebody getting it to them. So this is one example of support through information that helps make a well-informed decision.

LW: I imagine many students, from a financial perspective, may not have the luxury of saying, “Oh, well that course won’t add to my degree from a credential perspective, but it was fun.” They have to be really focused, right?

Alvero: Absolutely. And for students on financial aid, they lose their aid because aid is based off of a certain number of credits. So if you're spending time taking credits that aren't going to count, you already used the aid for those courses. And so whether it's wasted dollars out of pocket or wasted financial aid dollars, what happens when you run out of aid and you can't afford to pay out-of-pocket and now you can't complete your degree because you took too many courses that wouldn't apply?

We estimated that we'll be saving students $1,220 with the new transfer initiative because of the average number of wasted credits for our students, which is in line with the national average.

"What happens when you run out of aid and you can't afford to pay out-of-pocket and now you can't complete your degree because you took too many courses that wouldn't apply?"

LW: How about teaching and learning innovations? What are you working on inside the classroom?

Alvero: I'll give a very obvious answer, but it is a priority, and it's artificial intelligence. There's just so much potential and so much that we're exploring, and faculty are really very excited about ways in which they can use artificial intelligence to help their teaching, help students learn, but also teach students how to use AI, a skillset they’re going to need in the workforce. 

We recently asked faculty to submit proposals for creative ways of embedding artificial intelligence within their general education courses. And we received well over, I think, 40 applicant requests. We received more requests than we could grant because we provide faculty with a stipend. We want them to report back after the semester about how it went. Did they see a change in student learning outcomes? We want to know if we should be working with faculty to embed these strategies throughout, whether it's within our math courses or English courses, where we see students struggle. We've not recovered since the pandemic with the learning loss, and students are really struggling in those gateway courses. And so not surprisingly, a lot of faculty are trying creative solutions in the classroom to try to improve student learning outcomes.

LW: There is evidence that avoiding remedial classes and going straight into regular classwork tends to have better outcomes for students. Do you think AI could be a tool to help students get up to speed? 

Alvero: CUNY actually moved away from traditional remedial classes for the very reason you mentioned. Instead, we now use a co-requisite model, where students who need extra support are placed in regular classes but with additional hours of support built in. So for example, if a course is usually three hours a week, this one might be five or six hours. In those extra hours, there are opportunities to use generative AI. Let me give you an example: A professor might provide slides to the students, and since CUNY has a license with Microsoft, students can access a tool called Microsoft Co-Pilot, which is a secure AI chatbot that requires a CUNY login. A student could use the tool to say, “Take these slides and create a 10-question multiple-choice quiz for me.” The goal is to help students use these tools to master the material. Of course, we also need to teach students critical thinking skills so they can spot errors, including those that might come from AI. But by using Co-Pilot and other tools we have secure university licenses, we minimize issues like AI hallucinations because the information is based on the class slides, not something random from a public AI platform. That’s just one example of how AI can be used in the co-requisite model to help students learn.

LW:. How are you guys thinking about student well-being? Do you see people, particularly from your seat in the central office, focusing on or investing in these issues?

Alvero: Absolutely, it is definitely at the forefront of most all of our conversations. We work closely with the university student senate so that we have a direct line of communication and they can express student concerns, but it's about creating a really supportive and safe environment for our students. And how that's defined—what those needs are—will vary from student to student. For financial well-being, it's not just about ensuring that they have their basic needs met. It's also, how do we provide them with financial literacy? Because getting a degree is great, but if they don't come out with that degree understanding finances and how to manage them to help break that cycle, that's on us, in my opinion. So we think about it in every single aspect—ensuring basic needs are met, ensuring if anything should happen to a student where they don't feel safe that they have resources when they need them.

Of course, mental health is really important, but so is academic support, financial assistance, and access to basic needs. We have a program called CUNY Cares, which is based in the Bronx. It’s a one-stop shop where students can go to see all the benefits they qualify for in New York City, instead of having to go from agency to agency. It’s been incredibly impactful for our students because they have someone there to help them navigate this complicated process. They get guidance on things like, “Do I qualify? How do I get all of these services I might be eligible for?” The truth is, many of our students are eligible for far more services than they actually receive.

LW: CUNY is a very pluralistic environment. How do you make people feel welcome wherever they come from, particularly in today’s political climate? 

Alvero: CUNY offers a number of resources to support students from all backgrounds. For example, we have an office specifically for undocumented immigrant students, where they can get help with finding relevant support, both within CUNY and externally. Every campus has a dedicated contact to guide them through the process.

We also have a college language immersion program that’s open to anyone in the community interested in learning English. It not only helps with language skills but also provides college readiness, acting as a pipeline for students to move forward. This approach is really woven into the fabric of who we are as an institution.

LW: How about your focus on helping students connect with careers? Are you thinking, in addition to salary and similar benefits, about the importance of students finding purpose and meaning in their profession?

Alvero: Oh, absolutely. And this is another example of the holistic view. The way I see this, it's not just about connecting them to the right career. It's helping them from the beginning figure out the right career choice for them. And so in my dream, which is something I am planning to bring to fruition, students could have one place to really explore CUNY from A to Z. For career exploration, they could figure out what appeals to them, what might they do, and then be connected to what programs exist within CUNY. Because if I enroll at one CUNY school, they're not going to have every single major. Maybe I realize that for what I'm aspiring to, I'm in the wrong CUNY school. Maybe I should have started somewhere else. How can we help students navigate that? 

And as I'm navigating what programs exist within CUNY academically, what internships opportunities are there? How can we connect students directly to our career partner industries? We're doing a lot of work with that and integrating career milestones into academic degree maps. Currently, most degree maps are just, “Take these courses in this order if you want to graduate in X amount of time.” But what are the career milestones at different points in time? So it’s this holistic view of exploring careers, academic programs, and career milestones all within one place.

LW: Clearly advising takes a number of different forms at CUNY. How important is that? 

Alvero: CUNY now officially has a Senior University Director of Academic Advisement Initiatives that can help. The colleges are craving this. They're all trying to do their very best, but until now, we haven’t shared best practices. How can we connect all of the advisors? We have an Academic Advisement Council. Every college has their Director of Academic Advisement, so they are at the forefront of these discussions.

The schools all have their own culture, their own things that their academic advisors must learn and navigate, but there's also a level of consistency, especially with really critical information: the general education curriculum, appeals processes, how transfer works. These are things that are universal to all the colleges. So rather than having them spend time designing training, how can we serve in that capacity to provide really robust training and provide resources that are universal to all of them, so everybody's on the same page with some of the foundational, critical information? 

LW: You seem to me like a very humble person, but that sounds like something you made happen?

Alvero: I don't want credit. It's a team effort.